October 11, 2020

Dear Carrillo Families,

I'm happy to report that we are making progress toward our reopening plan and are looking forward to seeing our youngest Colts on campus soon.

As a reminder, the conference week is postponed. This means that Monday, 10/12, is a student day and will follow the same format of all other Mondays this school year (8:30-10:10). 2nd-5th graders will not see any disruption to their schedule this week.

Start/End Times/”Bell Schedule”

We do not have exact start and end times for in-person learning just yet. We are hoping to have that information very soon. Monday will continue to be a virtual half-day for all students except PreK.

October 14-16- PreK, TK, Kinder, and 1st-grade only-Teachers will participate in on-site prep days and training in anticipation of our students returning to campus. Instead of "live," synchronous instruction, teachers will assign independent work and digital assignments for all three days.

Week of October 19- PreK, TK, Kindergarten, and 1st-Grade will begin in-person instruction. TK-1st will be attending school for a half-day, Tuesday-Friday. You should have received an email with your child’s AM or PM assignment last week. If you did not receive the message, please email our office manager- jennifer.smith@smusd.org

October 28-30- 2nd and 3rd-grade only- Teachers will participate in on-site prep days and training in anticipation of our students returning to campus. Instead of "live," synchronous instruction, teachers will assign independent work and digital assignments for all three days.  

Week of November 2- 2nd and 3rd grade will begin in-person instruction on the AB, two full-days per week hybrid model. You should have received an email with your child’s cohort assignment last week.  If you did not receive the message, please email our office manager-

jennifer.smith@smusd.org

November 4-6- 4th and 5th-grade only- Teachers will participate in on-site prep days and training to anticipate our students returning to campus. Instead of "live," synchronous instruction, teachers will assign independent work and digital assignments for all three days.  

Week of November 9- 4th and 5th-grade will begin in-person instruction on the AB, two full days per week hybrid model.  You should have received an email with your child’s cohort assignment last week.  If you did not receive the message, please email our office manager-

jennifer.smith@smusd.org

Cohort Assignments

We have received many emails from parents requesting cohort changes. While we empathize with everyone's unique situation and needs, cohort changes are very challenging. As you may recall from my previous newsletters, we were directed by the District to ensure siblings at all three levels (elementary, middle, and high school) are in the same cohort. To ensure consistency, elementary, middle, and high school students were placed in their cohorts alphabetically. Since many classes required movement to balance cohorts, we scoured reports to identify all students with siblings in elementary, middle, and high school to only make changes to students without a sibling or moved all siblings together. This was a painstaking process that took weeks to complete. At this point, we cannot transfer your child from one cohort to another easily because it involves finding another student without a sibling, or without other extenuating factors, to displace. We would also need to contact that family and have them agree to the movement. Please remember that we have 800 students at Carrillo. It would be impossible to meet each family's unique needs without affecting others and taking a lot of time to rebalance the classes. As you will see below, we are busy with so many other factors that go into reopening the school that we can't dedicate all of our time toward these requests and remain on our reopening timeline. I appreciate your understanding.

Safety Protocol Update

Below are some highlights of new procedures and protocols for attending school. I’ve tried to condense the information as much as possible to make the information manageable to digest. Mrs. Keeton and I will be making a recorded video to watch with your child to understand these protocols. 

Parent Safety Agreement

All parents will need to sign a document accepting the District’s policy on masks, self-screening, and other safety protocols. Please lookout for an additional email that should be arriving shortly.

Before School

It will be the parent's responsibility to ensure your child is not experiencing any COVID-related symptoms before sending them to school. Parents will be required to complete a symptom screening for their child every morning they attend school before dropping them off. The District is finalizing an application for this purpose that you can complete at home on a Chromebook, or your phone, before dropping off your child. Please lookout for an email from our District's technology department for more communication regarding the application.

Students will be required to bring their own school supplies to school since the sharing of materials will be prohibited. Your child's teacher will communicate what students should have with them. In addition to general school supplies, students in 2nd-5th grade will be required to bring their school-issued Chromebook and charger. Please ensure your child's Chromebook is fully charged each night before school. Hulse Orthodontics donated protective sleeves for all students to distribute to students on their first day of school.

Entering Campus

TK and Kindergarteners will enter through the kindergarten gate in a 15-minute window before starting their session.

Blue dot stickers have been placed on the ground leading out from the gate to remind students to remain 6ft apart while waiting for the gate to open. Parents can park in the overflow lot and walk their child up to the entrance or drop their child in the loop from their vehicle. Please do exit your vehicle while in the drop off loop and only stop your vehicle with enough time for your child to leave the car. Parents will not be allowed to enter the campus or the classroom. We will have plenty of staff members present to ensure students make it to their classrooms safely.

 A staff member will be in the drop off loop, ensuring all symptom pre-screening surveys are completed. Students who do not have a pre-screening completed will not be allowed to enter the classroom until their parents complete the screening. Additional staff members will be present at the gate to ensure students wear a mask and use the hand sanitizer.

Students will go directly to their classroom, where the teachers will be waiting for them. Students will not be allowed free play before school.

PreK students will meet near the black “main” gate between the multipurpose room and the admin building. After ensuring all parents have completed the symptom pre-screening, PreK staff will escort students to class as a group.

1st-grade students will enter through the black main gate during the same drop off time as kindergarten. 6 ft markers have been placed on the ground in the drop-off area to remind students to remain socially distant while waiting for the gates to open. Staff members will be present to ensure all families completed the daily symptom pre-screening. Students will be required to wear their masks and use the hand sanitizer as they enter. Students will walk directly to their classroom where their teacher will be waiting for them. Parents will not be allowed to enter the campus, but we will have plenty of staff members available to assist students.

2nd-5th Grade students will follow the same procedures as kinder and 1st. However, to accommodate the larger number of students, we will have multiple entrances and extend the drop off time to 30 minutes before school. Students will enter campus through the main, black gate between the multipurpose room and admin building, the chain-link fence near KOC ("KOC Gate"), and the back gate near the Ranch. The drop off time for 2nd-5th will start after the kindergarten, and 1st-grade students are in class. We will have multiple staff members at each gate to ensure the symptom screenings have been completed, and students have proper PPE.

During Classtime

Desks have been placed 6 ft apart, turned around so students cannot put their hands in the cubbies. We have also installed a clear plastic trifold at every student space for additional protection. For kindergarten students, we utilized the 6ft tables and are having students sit on opposite sides. Here are a few pictures to see how it looks. We will keep tweaking the seating arrangement to ensure the teacher has space to move throughout the room.

Kinder example .JPG 

1st grade example.JPEG 

PPE

All TK-5th grade Students will be required to wear a mask while on campus, including at their desks. However, they will not be required to wear their masks while they eat and possibly during limited outdoor activities (only when told they are allowed to remove it by a staff member). Please have your child wear a cloth or disposable face mask to school and maybe have a second one packed in the backpacks. Gaiters, bandanas, face shields (without a mask on as well) are not recommended. We will have extra face masks for students that do not have one.

If you haven't already, please have your child practice wearing a mask for an extended period. Please teach them that the mask should cover their mouth and nose at all times. Students should also avoid touching the outside of their mask and remove it by grabbing the elastic band instead of the mask itself.

Recess

We are in the process of finalizing the recess schedule. The TK-1st grade schedule will be dependent on the exact amount of time they are on campus. Please rest assured that all of our students will have movement breaks guided by the teacher. Our TK-1st grade teachers are currently brainstorming fun ways to bring our students outside safely. This could look like a morning garden walk after math instruction or perhaps a walk around the running track to end the day. Stay tuned!

2nd-5th grade recess will be a "picnic snack and around the track." Generally, students will be able to eat a snack and either walk around the track or enjoy some peaceful outdoor activities. 

Lunch

TK-1st grade students in the AM cohort will enter their cars after their day is over. Since our campus will remain a community grab and go location, parents are welcome to drive through the "KOC loop" for the grab and go lunch.

TK-1st grade students assigned to PM kindergarten are welcome to drive through before school starts for the grab and go lunch and eat it off-campus. Parents will be able to drop their child before school begins, and we will have a noon-time supervisor assist your child with eating before school begins.

I will provide more details regarding the 2nd-5th grade lunch procedures in subsequent newsletters and/or video. Students will eat at the lunch tables with their cohort and remaining 6ft apart; they will be assigned a play area/zone for structured play activities, and frequent hand washing/sanitizing will be mandatory.

Exiting Campus

PreK, TK, Kinder, and First graders will be picked up at the school's front entrance in the main lot. There will be about 100 students exiting the school during this time. Each classroom will be assigned a zone in the pickup areas and will be given ample room to remain socially distant while waiting.

We will be studying our pick up procedure over the first week of school with only PreK-1st and design a system to accommodate 260 2nd-5th graders leaving at once.  Students will most likely be exiting from all gates (main, KOC, and back gates), and we need to consider multiple egress solutions to avoid overcrowding in one area.

COVID Related Symptoms

If your child is experiencing one or more COVID related symptoms, please DO NOT send them to school. Please report the absence and symptoms to the attendance line. This includes; fever with or without chills (a fever is defined as a temperature greater than 100 degrees that does not resolve within 30 minutes without medication), cough, shortness of breath, nasal congestion/runny nose, sore throat, nausea, vomiting, diarrhea, fatigue, a new loss of taste/smell, headache, muscle or body aches, and poor appetite. If your child has any chronic or pre-existing condition* Disregard this symptom if school personnel are already aware of a chronic, pre-existing condition that causes the symptom. The nature of the presenting symptom (e.g., duration, intensity) must be consistent with the underlying chronic condition.

If your child is experiencing any of the above symptoms at school, they will be sent home. We will have a separate health room and medical tent to separate students experiencing these symptoms at school from students who use the health office for non-COVID-related needs (cuts/scrapes, medication/treatment, etc.). If your child is experiencing a symptom, it will be important that you pick up your child from school as soon as possible to reduce the chances of transmission or any sickness on campus.

Please see the attached decision tree regarding when your child will be able to return to school.

Decision Tree chart.pdf 

Positive Cases

I will be notifying all parents and staff members if anyone on campus reports a positive case of COVID. The person who tests positive must isolate at home. That person may return to school/work when:

  1. 24 hours without fever (no meds),
  2. symptoms are improving, AND
  3. it has been at least 10 days from symptom onset or test date.

I will also be notifying all close contacts/cohort members that came in contact with that person. All cohort members/close contacts will be required to isolate/quarantine at home for 14 days from the 1st day of last exposure to the "positive" individual.

More Information

Thank you for reading over all of these procedures. More information will be forthcoming as we continue to plan for each phase of our reopening. This week, we will be focusing on ensuring everything is ready for our PreK-1st grade students and allow ourselves to continue to tweak the plans for the rest of the school.

Important Dates
October

13th- PreK Orange Day

13th- School Site Council Meeting @ 5:30 pm

Join Zoom Meeting

https://smusd-org.zoom.us/j/82060137657

Meeting ID: 820 6013 7657

School Site Council Agenda School Site Council Introduction/Training, selecting officers, and safety protocols and preparations for a safe reopening.

24th- Virtual Family Bingo Night RSVP here

30th- Drive-Thru Trick O’Treat  CarrilloTrickOTreat.jpg

 

Thank you,

 

Gary Pope, Principal

gary.pope@smusd.org

Office- 760 290-2904