October 18, 2020

Dear Carrillo Families,

We are so excited that we are finally going to have students back on campus this week! It's hard to believe that the school closed seven months ago! It's been wonderful to see teachers busily preparing their classrooms in excitement to meet their students in person. We can't wait to return to some normalcy with students on campus and look forward to working together to ensure we remain safe.

In preparation for your child’s return to school, we need all parents to do the following-

1.     Read and sign the SMUSD Parent Health and Safety Agreement.

The agreement can be completed electronically by clicking here. This form was emailed to you on Friday so you may have already completed it. We already have 369 students completed, which is halfway to our goal! We will also have hard copies of the agreement available for families to complete on their child's first on-campus day if you cannot complete the agreement electronically.

2.     Read SMUSD’s Face Covering Policy and review with your student.

All staff and students (TK-12) will be required to wear their mask daily. It may be helpful to review this infographic with your child on wearing a face mask.

3.     Activate your account for the LumiSight screener web app so that you will be ready for the required daily screenings to enter campus. On Friday, October 16th, your student should have received the account activation email from LumiSight. Follow the steps below to activate the account. Please remember that students must be screened in order to enter campus. The LumiSight web app allows for pre-screening at home and will greatly reduce the amount of time it will take to enter campuses.

  1. Open your student’s email account and find the email from no reply with the subject,  "Account Activation: LumiSight for San Marcos Unified School District.”
  2. Click the purple “Reset your password” box
  3. Go back to the student email inbox to receive the activation code, enter the code and create a new password. Click Reset
  4. You will then be asked to complete the student’s profile by entering a phone number and selecting the school site.
  5. Your activation should then be complete. **Tip- bookmark the LumiSight webpage on the Chromebook to create an easy routine for symptom screening each morning.

4.     Review the SMUSD COVID 19 Guide for Parents and the SMUSD COVID 19 Symptoms Guidance for Parents to aid you if your student becomes ill or is showing possible symptoms of COVID 19.

Curriculum and Instructional Shifts in the Hybrid Schedule

We have received some frequently asked questions, including 1) what our plans for ensuring students meet their grade-level expectations, 2) what remote learning days will look like, and 3) how we will try to accommodate for potential learning loss when students are quarantined. Please know that students’ learning will always remain a top priority, second only to student safety. Since the majority of this newsletter must be dedicated to safety and new ingress/egress protocols, I have written a separate newsletter that focuses only on curriculum and instruction. If you would like to read it, please click here. However, please continue to read this newsletter, too, since it ensures we have a safe and orderly school reopening.

Return to School Phase-in Schedule

THIS WEEK!! Week of October 19: PreK, TK, Kindergarten, and 1st-Grade will begin in-person instruction.

**Parents must complete the LumiSight screening each day your child attends school.

Pre-K (Special Education Preschool) will attend school on Monday, Tuesday, Thursday, and Friday. The AM session will start at 8:15 and dismiss at 10:45. The PM session will start at 12:15 and dismiss at 2:45. All drop off, and pick-ups will take place in the lower KOC Lot.

TK-1st will continue to engage in remote learning on Mondays from 8:30 to 10:10. TK-1st graders will be attending school in-person for a half-day, Tuesday-Friday. The AM cohort will start at 8:15 and dismiss at 10:45. The PM cohort will start at 12:15 and dismiss at 2:45. All drop off and pick up procedures will take place in the main lot.

Recess-As you can calculate, students will receive 2.5 hours of instruction. Since their time is limited, students will have outdoor movement breaks directed by their teachers instead of a full recess.

Mrs. Keeton and I created a welcome video for kindergarten that explains all of the procedures for entering and exiting campus. To view, please click here for the google drive link or here for youtube: 

All 1st-grade teachers created a welcome video unique to their classrooms.  

  • Due to Carrillo being a polling location on Election Day, there will be no in-person instruction on Monday, November 2, and Tuesday, November 3. All students will access remote learning on this day. You may access the communication from Dr. Campbell regarding this change by clicking here.

**TK-1st-graders that are enrolled in LEVS will continue with their remote learning schedule.

October 28-30: 2nd and 3rd-grade only- Teachers will participate in on-site prep days and training in anticipation of our students returning to campus. Instead of "live," synchronous instruction, teachers will assign independent work and digital assignments for all three days. The amount of asynchronous work assigned to students on these days will be based on the instructional minutes that we have on Mondays (8:30 - 10:10).    

Week of November 2: 2nd and 3rd grade will begin in-person instruction on the A/B, two full-days per week hybrid model. Students will continue to engage in remote learning on Mondays from 8:30 to 10:10. In-person learning will begin at 8:45 and dismiss at 2:25 pm. Students have been assigned to either cohort A, Tuesday/Thursday, or Cohort B, Wednesday/Friday. If you did not receive your child’s cohort assignment, please email our office manager- jennifer.smith@smusd.org

November 4-6: 4th and 5th-grade only- Teachers will participate in on-site prep days and training to anticipate our students returning to campus. Instead of "live," synchronous instruction, teachers will assign independent work and digital assignments for all three days.  The amount of asynchronous work assigned to students on these days will be based on the instructional minutes that we have on Mondays (8:30 - 10:10).  

  • Due to Carrillo being a polling location on Election Day, there will be no in-person instruction on Tuesday, November 3rd.  All students will access remote learning on this day.  You may access the communication from Dr. Campbell regarding this change by clicking here. Because of this, if your child is in Cohort A, his/her first day on campus will be Thursday, November 5th.

Week of November 9: 4th and 5th-grade will begin in-person instruction on the A/B, two full days per week hybrid model.  Students will continue to engage in remote learning on Mondays from 8:30-10:10. In-person learning will begin at 8:45 and dismiss at 2:25 pm. Students have been assigned to either cohort A, Tuesday/Thursday, or Cohort B, Wednesday/Friday. If you did not receive your child’s cohort assignment, please email our office manager-

jennifer.smith@smusd.org

Cohort Assignments

We have received many emails from parents requesting cohort changes. While we empathize with everyone's unique situation and needs, cohort changes are very challenging. As you may recall from my previous newsletters, we were directed by the District to ensure siblings at all three levels (elementary, middle, and high school) are in the same cohort. To ensure consistency, elementary, middle, and high school students were placed in their cohorts alphabetically. Since many classes required movement to balance cohorts, we scoured reports to identify all students with siblings in elementary, middle, and high school to only make changes to students without a sibling or moved all siblings together. This was a painstaking process that took weeks to complete. At this point, we cannot transfer your child from one cohort to another easily because it involves finding another student without a sibling, or without other extenuating factors, to displace. We would also need to contact that family and have them agree to the movement. Please remember that we have 800 students at Carrillo. It would be impossible to meet each family's unique needs without affecting others and taking a lot of time to rebalance the classes. As you will see below, we are busy with so many other factors that go into reopening the school that we can't dedicate all of our time toward these requests and remain on our reopening timeline. I appreciate your understanding.

Safety Protocol Update

Below are some highlights of new procedures and protocols for attending school. I’ve tried to condense the information as much as possible to make the information manageable to digest. Mrs. Keeton and I will be making a recorded video to watch with your child to understand these protocols. 

Before School

It will be the parent's responsibility to ensure your child is not experiencing any COVID-related symptoms before sending them to school. Parents must complete the LumiSight symptom screening application for their child every morning they attend school before dropping them off. You can complete this at home on a Chromebook, or your phone, before dropping off your child.

Students will be required to bring their own school supplies to school since the sharing of materials will be prohibited. Your child's teacher will communicate what students should have with them. In addition to general school supplies, students in 2nd-5th grade will be required to bring their school-issued Chromebook and charger. Please ensure your child's Chromebook is fully charged each night before school. Hulse Orthodontics donated protective sleeves for all students to distribute to students on their first day of school.

Entering Campus

TK and Kindergarteners will enter through the kindergarten gate in a 15-minute window before starting their session.

Blue dot stickers have been placed on the ground leading out from the gate to remind students to remain 6ft apart while waiting for the gate to open. Parents can park in the overflow lot and walk their child up to the entrance or drop their child in the loop from their vehicle. Please do not exit your vehicle while in the drop off loop and only stop your vehicle with enough time for your child to leave the car. Parents will not be allowed to enter the campus or the classroom. We will have plenty of staff members present to ensure students make it to their classrooms safely.

 A staff member will be in the drop off loop, ensuring all symptom pre-screening surveys are completed. Students who do not have a pre-screening completed will not be allowed to enter the classroom until their parents complete the screening. Additional staff members will be present at the gate to ensure students wear a mask and use the hand sanitizer.

Students will go directly to their classroom, where the teachers will be waiting for them. Students will not be allowed free play before school.

PreK students will meet at the lower, KOC loop. After ensuring all parents have completed the symptom pre-screening, PreK staff will escort students to class as a group through the KOC gate.

1st-grade students will enter through the black main gate during the same drop off time as kindergarten. 6 ft markers have been placed on the ground in the drop-off area to remind students to remain socially distant while waiting for the gates to open. Staff members will be present to ensure all families completed the daily symptom pre-screening. Students will be required to wear their masks and use the hand sanitizer as they enter. Students will walk directly to their classroom where their teacher will be waiting for them. Parents will not be allowed to enter the campus, but we will have plenty of staff members available to assist students.

2nd-5th Grade students will follow the same procedures as kinder and 1st. However, to accommodate the larger number of students, we will have multiple entrances and extend the drop off time to 30 minutes before school. Students will enter campus through the main, black gate between the multipurpose room and admin building, the chain-link fence near KOC ("KOC Gate"), and the back gate near the Ranch. The drop off time for 2nd-5th will start after the kindergarten, and 1st-grade students are in class. We will have multiple staff members at each gate to ensure the symptom screenings have been completed, and students have proper PPE.

Quick View for Drop Off Times:

PreK, TK, Kindergarten, and 1st-grade- Drop off between 8 am- 8:15 am for AM, and 12 pm -12:15 for PM.

2nd-5th Grade- Drop off between 8:15 am - 8:45 am

During Classtime

Desks have been placed 6 ft apart, turned around so they cannot put their hands in the cubbies. We have also installed a clear plastic trifold at every student space for additional protection. For kindergarten students, we utilized the 6ft tables and are having students sit on opposite sides. Here are a few pictures to see how it looks. We will keep tweaking the seating arrangement to ensure the teacher has space to move throughout the room.

Kinder example .JPG 

1st grade example.JPEG 

Recess

2nd-5th grade will have a quick, 10-minute recess. We will call it: a "picnic snack and around the track." Generally, students will be able to eat a snack and either walk around the track or enjoy some peaceful outdoor activities. 

Lunch

TK-1st grade students in the AM cohort will enter their cars after their day is over. We changed our AM lunch procedure. Instead of having parents drive through the “grab and go” service in the KOC lot, lunch service will be set up at 10:45 am in front of the cafeteria. All AM TK-1st graders will be able to grab lunch at the pickup area in the main lot. Please let your child know if they should grab lunch or not. All lunches are free and include breakfast for the next day as well.

TK-1st grade students assigned to PM kindergarten are welcome to drive through before school starts for the grab and go lunch and eat it off-campus. Parents will be able to drop their child at 11:55 am at the multipurpose room entrance, and we will have a noon-time supervisor assist your child with eating before school begins.

2nd-5th graders have been assigned a staggered 30-minute lunch (15-20 minutes of eating and 10-15 minutes of play). We have marked seats on all of our lunch tables to ensure students remain 6ft apart at all times. Students will eat with their cohort, play in an assigned area/zone, and frequent hand washing/sanitizing will be mandatory. Due to our requirements for contact tracing and isolating all “close contacts” in the event of a Covid positive case, keeping students with their cohort during lunch will prevent us from having to quarantine entire grade levels.

Exiting Campus

PK will exit the campus by the KOC gate.

TK, Kinder, and First graders will be picked up at the school's front entrance in the main lot. There will be about 100 students exiting the school during this time. Each classroom will be assigned a zone in the pickup areas and will be given ample room to remain socially distant while waiting.

We will be studying our pick up procedure over the first week of school with only PreK-1st and design a system to accommodate 260 2nd-5th graders leaving at once.  Students will most likely be exiting from all gates (main, KOC, and back gates), and we need to consider multiple egress solutions to avoid overcrowding in one area.

COVID Related Symptoms

If your child is experiencing one or more COVID related symptoms, please DO NOT send them to school. Please report the absence and symptoms to the attendance line. This includes; fever with or without chills (a fever is defined as a temperature greater than 100 degrees that does not resolve within 30 minutes without medication), cough, shortness of breath, nasal congestion/runny nose, sore throat, nausea, vomiting or diarrhea, fatigue, new loss of taste/smell, headache, muscle or body aches, and poor appetite. If your child has any chronic or pre-existing condition* Disregard this symptom if school personnel are already aware of a chronic, pre-existing condition that causes the symptom. The nature of the presenting symptom (e.g., duration, intensity) must be consistent with the underlying chronic condition. **If your child does have a pre-existing condition that isn’t well known to the school, it may be important to start speaking with your child’s health care provider now.

If your child is experiencing any of the above symptoms at school, they will be sent home. We will have a separate health room and medical tent to separate students experiencing these symptoms at school from students who use the health office for non-COVID-related needs (cuts/scrapes, medication/treatment, etc.). If your child is experiencing a symptom, it will be important that you pick up your child from school as soon as possible to reduce the chances of transmission or any sickness on campus.

Please see the attached decision tree regarding when your child will be able to return to school.

COVID-19-Decision-Tree.pdf 

Positive Cases

I will be notifying all parents and staff members if anyone on campus reports a positive case of COVID. The person who tests positive must isolate at home. That person may return to school/work when:

  1. 24 hours without fever (no meds),
  2. symptoms are improving, AND
  3. it has been at least 10 days from symptom onset or test date.

I will also be notifying all close contacts/cohort members that came in contact with that person. All cohort members/close contacts will be required to isolate/quarantine at home for 14 days from the 1st day of last exposure to the "positive" individual.

Other Important Dates
October

24th- Virtual Family Bingo Night RSVP here

30th- Drive-Thru Trick O’Treat  CarrilloTrickOTreat.jpg

 

Thank you,

 

Gary Pope, Principal

gary.pope@smusd.org

Office- 760 290-2904